A tamper-evident Procurement Record PDF per engagement — three blind CPV quotes, independence attestation and a full audit trail — mapped to the standards your auditor, regulator and audit committee read first.
The Procurement Record is the document the engagement audit partner, prudential regulator, audit committee chair or court reads first — before opening the valuer’s report. It is generated automatically by Valuers4U each time a property valuation engagement closes on the platform and is delivered to the instructing professional as a digitally signed PDF.
It exists to answer, in advance and on a single document, the procedural question every reviewer eventually asks: how was this valuer selected, on what evidence, against what alternative quotes, and with what independence? The valuation report addresses value. The Procurement Record addresses the procurement itself — the part of the file that, under APES 110 and APRA SPS 530, must be defensible on its own terms.
Instructing professional lodges the anonymised brief — property, scope, basis of value, deadline. The brief is despatched simultaneously to every panel CPV in the property’s state.
The first three panel CPVs to lodge a competitive quote enter the shortlist. Each quote carries fee, turnaround, methodology, submission timestamp and a written conflict-of-interest disclosure. Quotes are blind — no CPV sees another CPV’s quote prior to lodgement.
The professional appoints one CPV. The appointed CPV engages the client directly under the CPV’s own letter of engagement. The Procurement Record PDF is generated and delivered to the professional immediately on appointment.
Every Procurement Record PDF is sealed with a digital signature at the moment of generation. The signed PDF carries an embedded cryptographic hash of the underlying procurement event record. The hash and signature are simultaneously written to an append-only audit log and timestamped against a public RFC 3161 timestamp authority — meaning the existence and content of the record at the moment of generation can be independently verified, without reference back to Valuers4U.
The signed PDF and the underlying audit log are retained for the seven-year minimum prescribed by paragraph R270.4 of the APES 110 Code of Ethics and paragraph 4.4 of APES 225 Valuation Services. Where the engaging professional is a regulated entity with longer retention obligations — APRA-regulated super funds under SPS 530, ASX-listed entities under the Corporations Act book-and-record provisions, or trustees under the State Trustee Acts — Valuers4U retains for the longer period at no additional cost.
| Standard or statute | What the Procurement Record evidences |
|---|---|
| AASB 13 Fair Value Measurement | That the fair-value input was obtained from an independent qualified valuer on a defined basis of value, with the procurement procedure itself documented at level 2 input transparency — supporting the auditor’s testing of the fair-value hierarchy classification. |
| APES 110 Code of Ethics (independence) | That no commission, rebate, referral fee or undisclosed inducement flowed between Valuers4U and the instructing professional, satisfying the conceptual-framework threats to objectivity — with seven-year retention per paragraph R270.4. |
| APES 225 Valuation Services | That the engagement scope, basis of value, valuer competence and independence were established and documented before the report was issued, in the form paragraph 4 of APES 225 expects. |
| SIS Regulation 8.02B (SMSF property) | That the SMSF property carrying value reflects market value supported by objective and supportable data, with independence of the valuer attested — the form the ATO and the approved SMSF auditor expect on the working-papers file. |
| APRA Prudential Standard SPS 530 Investment Governance | That the regulated super fund’s unlisted-property valuation procurement followed a documented, independent and competitive process aligned with paragraph 31 of SPS 530 and the related guidance in SPG 530. |
| ASX Listing Rule 3.1 (continuous disclosure) | That a material movement in carrying value disclosed under Listing Rule 3.1 was supported by an independently procured valuation — defensible to the audit committee and to ASIC on review. |
| Family Law Practice Direction (single expert valuation) | That the appointed CPV was selected on objective competitive evidence rather than on prior relationship with either party, defensible if a party seeks to challenge the appointment under the single-expert practice direction. |
| State Trustee Acts (Vic, NSW, Qld and equivalents) | That the trustee’s duty of care in obtaining a market-value opinion was discharged through a documented competitive procurement — answering, in advance, any beneficiary or co-trustee question on selection. |
| Bankruptcy Act 1966 (Cth) — trustee duties | That the bankruptcy trustee’s realisation of property at market value was supported by an independently procured valuation, audit-defensible to creditors and to AFSA. |
| Corporations Act 2001 (Cth) — director duties | That directors discharging the duty of care and diligence in approving a related-party transaction, a Chapter 2E member-approval valuation or a Part 5.1 scheme valuation, obtained the supporting opinion through a documented independent procurement. |
| Privacy Act 1988 (Cth) / Australian Privacy Principles | That personal information of the property owner was collected, used and disclosed under APP 3 and APP 6 only as necessary for the valuation engagement, with disclosure to the appointed CPV only upon and from the moment of appointment. |
Valuers4U charges the instructing professional, the trustee, the audit committee and the client nothing at any stage. The platform is paid by the appointed CPV from the CPV’s GST-inclusive Quoted Fee on a tiered scale aligned with matter complexity:
| Tier | Quote range (GST-inc) | Success Fee | Typical matter mix |
|---|---|---|---|
| Tier 1 — Standard | up to $5,000 | 20% | Residential, SMSF, family law, probate, transfer-duty, complex residential, small commercial |
| Tier 2 — Commercial | $5,001 – $10,000 | 15% | Mid-market commercial, larger development feasibility |
| Tier 3 — Institutional | $10,001 and above | 12% | Large commercial / mixed-use, REIT portfolio, super fund unlisted property |
The tiered Success Fee is disclosed on the face of the appointed CPV’s engagement and on the Procurement Record itself, satisfying APES 110 paragraph 270 transparency on the economic relationship between procurement platform and valuer. CPVs additionally pay either a $15 (GST-inclusive) Introduction Fee per quote submitted, or a $149/month (GST-inclusive) Subscription Plan in lieu of per-quote Introduction Fees.
A four-to-six page tamper-evident PDF generated automatically per engagement. It contains the anonymised brief, the panel CPV invitation roster, three blind quote submissions with timestamps, the selection decision, the engagement letter cover page, the final valuation report cover, an independence attestation, the full audit trail and a regulatory cross-reference. The Procurement Record sits alongside the valuation report on the matter file or working-papers file, and is the document the auditor, regulator, audit committee or court reads first.
AASB 13 fair value measurement, APES 110 Code of Ethics for Professional Accountants (independence), APES 225 Valuation Services, SIS Regulation 8.02B for SMSF property at market value, APRA Prudential Standard SPS 530 Investment Governance for regulated super funds, ASX Listing Rule 3.1 continuous disclosure, the Family Law Practice Direction on single expert valuations, the State Trustee Acts (Vic, NSW, Qld and equivalents), the Bankruptcy Act trustee duties, Corporations Act director duties and the Privacy Act 1988 (Cth) including the Australian Privacy Principles.
Each Procurement Record PDF is sealed with a digital signature, written to an append-only audit log and timestamped against a public RFC 3161 timestamp authority at generation time. The PDF itself carries an embedded hash of the underlying procurement event record. Any alteration after generation is provable. The signed PDF and the underlying audit log are retained for the seven-year minimum prescribed by APES 110 paragraph R270.4 and APES 225 paragraph 4.4.
Every panel CPV in the property’s state receives the anonymised brief simultaneously through the platform. The first three CPVs to lodge a quote enter the competitive shortlist. The professional sees fee, turnaround and methodology side by side and appoints one. No CPV sees any other CPV’s quote prior to lodgement — quotes are blind by design. The appointed CPV engages the client directly under their own letter of engagement.
Yes. The Procurement Record is generated to the instructing professional in PDF form for immediate inclusion in the matter file or working-papers file. On request, Valuers4U will also issue the same Procurement Record (with original digital signature and RFC 3161 timestamp intact) to the engagement audit partner or to the audit committee chair directly. The signed PDF is independently verifiable without reference back to Valuers4U.
Nothing. Valuers4U charges no fee to the instructing professional, the trustee, the audit committee or the client at any stage. The platform is paid by the appointed CPV from the CPV’s quoted fee on a tiered Success Fee scale: 20% on quotes up to $5,000; 15% on quotes from $5,001 to $10,000; 12% on quotes above $10,000 — all GST-inclusive. The Procurement Record is generated to the instructing professional at no cost as part of every engagement.
One PDF per engagement. Three blind CPV quotes, independence attestation, full audit trail, regulatory cross-reference. Generated automatically, digitally signed, RFC 3161 timestamped, seven-year retention. No fee to your firm or to the client.